Also Present: Marjorie Moesel, Joe Howell & Jennifer Stout

1. President Hugh Stout called the meeting to order at 2:15 p.m. at the Tulsa Garden Center at Woodward Park. A quorum = 10/18 – 10 present.
2. The minutes for the February 16, 2002 board meeting were reviewed. A motion was made by Shirley McFarland and seconded by Steve Owens that the minutes be approved with revisions. Passed unanimously.
3. Committee Reports

1. Treasurer’s Report

JoAnne Vervinck gave the treasurer’s report as of 04/15/2002.

Checking Account:

Previous Balance for Period Ending Feb. 12, 2002 $4,059.34

Expenditures:

Monthly Meeting, OKC, February & March $32.00

OKC Council of Garden Clubs 15.00

Vicky Michalik, Dallas Trip flyers & postage 163.90

Dallas Trip refunds (10 @ 35.00, 1 @ $40.00) 390.00

AHS Memberships @ $20.00: 35 new, 22 ren., 1 AHS only 1160.00

Kwik-Kopy, 2000 brochures 251.38

Vicky Michalik, 400 membership forms, Kinko’s 68.96

Baker’s Printing, Garden Tour 2002 Letterhead & Env. 351.14

Baker’s Printing, Garden Tour 2002 postcards & tickets 146.31

Warren Filley, Photos for Garden Tour Book 24.53

U.S. Postal Service, new post office box & 2 keys 29.50

High-Tech Information; Newsletter layout 300.00

Vicky Michalik, postage, newsletter 199.50

Kwik Kopy Printing, 410 spring newsletter 350.86

Brenda Sanders, postage & copies 9.66

U.S Postal Service, stamps for treasurer 38.60

Vicky Michalik, postage for April meeting flyers 70.00

Pamela Harper event expenses 3960.31

 

Total Expenditures $7,561.65

Deposits:

Memberships (35 new, 22 renewal, 1 AHS) 2015.00

Dallas Trip (10 @ 35.00; 1 @ $40.00) 390.00

T-shirts 32.00

Plant sale, Garden Festival 104.50

2002 Garden Tour Tickets 40.00

Returned scholarship, Sheilah Wiser, OSU/OKC 250.00

Advertisements, yearly, Hort. Horizons 120.00

Book Sale, Tulsa, Pamela Harper 1423.20

Full Circle Bookstore, Book sale OKC, Stillwater 445.09

Total Deposits $4,819.79

Ending Balance for April 15, 2002 $1,317.48

O.H.S. Savings Account Balance, March, 2002 $14,246.26

Hugh mentioned that each committee should come up with a budget for the year.

Remember to get receipts for all reimbursement purchases. JoAnne mentioned that there is a problem getting our money from AHS for the renewals. We have not been paid since October. AHS is not sending the money or the names to OHS on a timely basis. Sharon mentioned that members should pay their dues directly to OHS and not to AHS – that way we can keep track of them. Hugh will talk to Warren about how to contact AHS.

JoAnne mentioned that the OHS savings account only earns 1% interest a year. Steve suggested moving to a money market account. JoAnne will check this out with the bank.

There is a check to the Oklahoma Jr. Horticultural Society for $500.00 from last year that has never been cashed – it is void.

There is a computer account for OHS now at the bank.

 

2. Membership

No report. Due to time constraints, Kathleen Ryan is turning her membership committee chair duties over to Lyle Henry.

 

3. Programs & Publicity

Russell Studebaker has contacted the office of Dan Hinkley or Heronswood Nursery to see about scheduling him as speaker for the OHS February, 2003 Winter Annual Meeting. Dan Hinkley is not being scheduled for 2003 until mid-May so Russell will continue to pursue this and find out if Dan is available to speak and how much it would cost.

The Fall meeting speaker will be David Stahle.

Hugh mentioned that the fall OHS board meeting will be held in Ponca City on October 27 and requested that Russell’s committee find a speaker for a public program after the board meeting. The board meeting is scheduled for 1:00 p.m. followed by a program at 3:00 p.m. at the Conoco meeting facility.

4. Education & Publication

Vicky Michalik reported that the newsletter has been expanded and now costs 57 cents each to mail. Vicky also passed out a list of ad rates per issue which are listed on page two of the newsletter.

Hugh reminded all board members to tell people about the ads and to have them contact Vicky.

Hugh mentioned that Lewis Scott at the Will Rogers Park Education Center in Oklahoma City was holding a summer art class for youth and that they were doing some artwork for the newsletter free of charge. He also reminded everyone that the newsletter is always in need of good articles.

5. Garden Tour

Sharon Beasley reported that all six gardens have been arranged for the tour and lots of volunteers are signed up to work.

Vicky needs the text of the gardens for the newsletter.

Russell suggested that complimentary tickets be given to people in outlying areas of the state to draw them in to the tour. He also mentioned that the event needs to be publicized earlier in order to get bus tours from areas other than Oklahoma City to the tour. The tour needs to be marketed statewide.

Shirley mentioned that Allan Storjohann’s radio program would be a good way to get the word out about the tour. A person can call in and talk about the tour.

Russell mentioned that we may need to move to a committee to find gardens for the tour as it is a large job for one person to come up with and finalize all the gardens.

There was considerable discussion about ticket availability and design. Tickets need to be available at a location for purchase prior to the day of the tour and they should have good maps to all the garden locations. JoAnne mentioned the possibility making the tickets available through a mail-in system. Sharon said that that would not work with the current ticket design as it was too large. This may need to be changed in the future to accommodate mailing.

Russell mentioned that Tulsa has a private tour the night before their garden tour for patrons at a cost of $75.00 each. This might be a possibility in the future for the OHS tour.

6. Vaclavek Gold Medal Committee

No report – tabled until July meeting. Committee members include George Vaclavek, Russell Studebaker, Marjorie Moesel, Pearl Pearson, and Dave Edwards.

7. Youth Activities

1. Old Business

1. OHS Statewide

To expand the OHS membership, it was suggested that a horticulture lecture could be given before or after the OHS board meeting in various locations around the state – similar to the lecture planned for Ponca City in October. It was suggested that the same thing be done in Tulsa. Russell Studebaker will work on finding a location for a lecture/board meeting in Tulsa.

2. Documentation of History

1. New Business

1. Woodward Station

Joe Howell read a letter from the Woodward research station and asked if OHS members could help with cataloging trees, shrubs, etc. and help with a master plan. Russell moved that a committee be established to look at Woodward and come back with recommendations as to the best way to proceed with this. Seconded by Brenda. Passed unanimously. Volunteers for this committee include Joe Howell, JoAnne Vervinck, Steve Beiberich, and Steve Sprehe.

2. Request for Funding for Children’s Garden

Brenda Sanders requested funding for a city children’s garden in Stillwater. Tabled until the July meeting.

3. Marketing Committee

1. Meeting Adjourned – 4:10 p.m.

Respectfully submitted,

Brenda R. Sanders, Secretary