Minutes

Oklahoma Horticultural Society

Board Meeting

October 27, 2002

 

Present: Absent:

George Vaclavek

Shirley McFarland

JoAnne Vervinck

Steve Owens

Hugh Stout

Dave Edwards

Russell Studebaker

Brent Suttles

Dick Moesel

Steve Sprehe

Brenda Sanders

Anne Pinc

Sharon Beasley

  

Wanda Manderscheid

Cathy Connel

  

Vicky Michalik
   

Pearl Pearson
   

Allan Storjohann

Also Present: Joe Howell, Jennifer Stout

  1. President Hugh Stout called the meeting to order at 1:20 p.m. at the Conoco 4th Street Clubhouse in Ponca City. A quorum = 10/18 – 10 present.

  2. The minutes for the September 22, 2002 board meeting were reviewed. Shirley McFarland moved that the minutes be approved. Seconded by Cathy Connel. Passed unanimously.

  3. Committee Reports
    1. Treasurer’s Report

      2. Hugh Stout gave a short treasurer’s report in the absence of JoAnne Vervinck. He reported that OHS had received $3,915.77 from the Oklahoma City Community Foundation and $374.75 from the silent auction in September.

      Checking Account:

      Ending Balance $1,568.33

      O.H.S. Savings Account Balance $25,741.75

    2. Youth Activities

      3. Hugh reported that Marjorie had received several thank you letters from the scholarship recipients, FFA, and 4-H.

    3. Programs & Publicity

      4. Steve Sprehe handed out Ponca City Tourism maps and mentioned the Standing Bear Memorial and Cann Gardens as places to visit in Ponca.

      Russell Studebaker gave a report on his correspondence with Dan Hinkley and mentioned that someone will need to be available to take Dan from Tulsa to Oklahoma City while he is here on March 6,7, and 8th as well as make hotel reservations etc. Dan will be flying in to Tulsa on March 5th and will be staying in Tulsa on the 5th and 6th. There was some discussion about dinner on Saturday evening and whether Dan would be available. There was also discussion on book sales for Tulsa and Oklahoma City. Will Full Circle Books be selling books in OKC?

    4. Education & Publication

      5. No report. Hugh would like to see more artwork and photos in the publication. Shirley mentioned that the cost of artwork significantly increases the cost of the newsletter. Brent suggested that people could be directed in the newsletter to the website to see pictures that would correspond with the articles.

    5. Garden Tour

      6. Sharon reported that sites are being lined up for the tour in June.

    6. Membership

      7. Sharon Beasley reported that she and JoAnne Vervinck will be going through the membership list and giving the updates to Lyle. There is a possibility that Sharon will take over the membership list responsibilities.

    7. Nominating Committee

      8. George Vaclavek reported that the nominating committee had nominated Shirley Kennedy and Johnny Satterlee for the board. The currently stands as follows: Dave Edwards, stepping down; Dick Moesel, staying on; Russell Studebaker, stepping down; Anne Pinc, no response as of yet; Steve Sprehe, stepping down. The committee needs to find two more people to fill vacancies created on the board. Russell will check on people in Tulsa and Steve Owens mentioned the possibility of finding some active Master Gardeners around the state that might want to serve on the board.

    8. Vaclavek Gold Medal Committee

The candidate for the winter meeting award of the Vaclavek Gold Medal is Carl Whitcomb. George and Russell are working on criteria for the Gold Medal Award.
  1. Old Business
    1. OKC Garden Festival

      2. Sharon and Vicky are co-chairing the design of the OHS booth. It will have a children’s garden oriented theme.

    2. Heritage Tree Committee

      3. Hugh Stout recommended that an ad hoc committee be formed to come up with criteria to identify, label, and record trees of historical or other significance in Oklahoma. Committee is as follows: Jennifer Stout, Hugh Stout, Cathy Connel, Russell Studebaker, Steve Sprehe, Brent Suttles, Steve Bieberich, and Johnny Satterlee.

    3. Woodward Station

Joe Howell gave a report on his visit to the Woodward Research Station. He mentioned that it would be a great project for outreach for OHS. There is a stand of conifers that would make a great collection and other areas of the station that would be very good as collections. They need some people to volunteer to come out and help with removal of invasives in these areas. Joe mentioned that if someone could come up with concepts and designs and then go present this to the station and the City of Woodward it might be a good idea.
  1. New Business
    1. New Member Acknowledgement

      2. Hugh asked if we should acknowledge new members with an issue of Horticulture Horizons. Sharon moved that it would be a good idea. Seconded by Steve Sprehe. Passed Unanimously. New members will be sent the most recent issue of Horticulture Horizons when they join.

    2. Request for Funding for Oklahoma Gardening

Steve Owens requested funding from OHS for Oklahoma Gardening. He presented the board with a funding schedule and list of benefits at each level. Shirley McFarland moved that OHS donate $3,000 to Oklahoma Gardening for the 2003 season. Seconded by Cathy Connel. Passed unanimously.
  1. Meeting Adjourned – 2:55 p.m. Followed by a presentation on perennials given by Steve Owens, which was open to the general public.

Respectfully submitted,

 

 

Brenda R. Sanders, Secretary